Design Letterhead, Headers, & Watermarks

Whether writing a  letter to a business for the fall Silent Auction or the end-of-the-semester letter, knowing how to design a proper and professional letter is important to your position. This section covers using the Phi Sigma Pi letterhead, making a header, or placing a watermark in a document.

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Make a Letterhead

A Phi Sigma Pi logo is available to you on dropbox in the folder Chapter Information. If you don't know how to access the shared dropbox folders, contact your current Recording Secretary. This logo is in .jpg format. Download it to some easily found place on your computer. I would recommend your desktop.

To make a letterhead

  1. Open a blank Word document.
  2. Double-click the area near the top of the document to open the header.
  3. Place your cursor is in the upper-left corner.
  4. On the INSERT tab, in the Illustrations group, click on Pictures. The Insert Picture dialog box will appear.
  5. Find your photo, and then click Insert.
  6. Make sure the PICTURE TOOLS FORMAT tab is open, and then click the Wrap Text button in the Arrange box.
  7. From the drop-menu, click Top and Bottom.
  8. Save the file.

You can now resize your picture any way you want. I would suggest not stretching it out to fit the entire top of the page; it will appear stretched and pixelated upon printing.

Design a Header

While you can stop there and begin to compose your letter, you can add a little more to your header to make it look unique. Not many people in Phi Sigma Pi use the letterhead, so making it special to you will make you look professional compared to the other committee heads.

To design a header

  1. Place your cursor underneath the picture. Because you changed the wrapping earlier to Top and Bottom, typing shouldn't affect the logo and it should stay in place.
  2. On the left side, you may want to type something like the name of your president and on the right, your own name and position.

Note Make sure you put that your president is the president of the Gamma Sigma chapter only! You don't want the recipient to think that your president is the president of the entire fraternity.

  1. Click Insert, and then click Shapes.
  2. From the drop-down menu, choose a straight line.
  3. Click anywhere between the logo and the text, and then press and hold the Shift key. Holding the Shift key makes your line straight.
  4. Drag your cursor across the screen to form a line under the letterhead.
  5. Right-click the line, and then click Format Shape. This will open the Format Shape Panel on the right side of the screen. You can manipulate the color, width, or gradient here, among other things.

Note Since you can't match the purple and gold perfectly as they appear in the logo, I would suggest staying away from those colors in your line. Using a neutral color will match better than having two different shades of gold.

Anything in this section is pure suggestion, but hopefully it gave you some ideas for personalizing your header and making it more professional-looking. If you followed this exactly, yours might look something like mine:

An example of how your header could look

Place a Watermark

Adding a watermark is relatively easy in Word; you just have to know where to find it. Watermarks are very rarely used in your position, but it might be helpful to know how to do it, just in case. There are two options for watermarks: logos or text. I will show you how to do both.

To place a watermark using a logo

  1. On DESIGN tab, in the Page Background group, click on Watermark.
  2. Select the Custom Watermark option at the bottom of the drop-down menu.
  3. Choose Picture watermark in the Printed Watermark dialog box.
  4. Check the Picture watermark option.
  5. Click Select Picture, find your saved logo, and then click Insert.
  6. Leave the Washout check box selected if you want to read the text over the watermark.
  7. Adjust the scale if necessary.
  8. Click Apply, and then OK.

To place a watermark using text

  1. On DESIGN tab, in the Page Background group, click on Watermark.
  2. Select the Custom Watermark option at the bottom of the drop-down menu.
  3. Choose either Text watermark in the Printed Watermark dialog box.
  4. Check the Text watermark option.
  5. Select your language, font, size, and color.
  6. Type your text, in this case, PHI SIGMA PI.
  7. Check the layout option you prefer.
  8. Click Apply, and then click OK.

Note If you want to remove a watermark, click your DESIGN tab again, and then click Watermark. Click the last option, Remove Watermark, your watermark will disappear.

This will apply a watermark to any page in this opened document. Your finished product may look a little like this:

This is an example of a watermark